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LAUC-LA Committee on Library Plans and Policies (LPP)
Mid-Year Report for 2004/2005
The following members were appointed to the LAUC-LA Committee on Library Plans and Policies in 2004/2005: Esther Grassian, Cynthia Lewis, Janice Matthiesen, Carol Sommer, Hannah Walker, and Ruby Bell-Gam, Chair.
The Committee’s charge was to facilitate LAUC-LA members’ awareness and understanding of the University of California libraries’ strategic plan titled “Systemwide Strategic Directions for Libraries and Scholarly Information,” which was announced in summer 2004: http://libraries.universityofcalifornia.edu/planning/library_strategy.pdf
The Committee was charged with reviewing the full report and its associated briefs, and subsequently, organizing a LAUC-LA brown bag session in coordination with the Committee on Programs to discuss important issues in the report.
As charged, the Committee reviewed the report and its ancillaries:
“Perspectives on Budgeting Issues”
“Perspectives on State Financing Issues”
“Perspectives for Chief Information Officers”
On October 25, 2004, the Committee held a well-attended brown bag session, hosted by the Committee on Programs, to discuss these documents and how to ensure LAUC’s participation and input in strategic planning. Summary notes from the brown bag were posted to LAUCTALK-L shortly afterwards.
In February 2005 LAUC President Terry Huwe requested input from LAUC divisions on the “Systemwide Strategic Directions for Libraries and Information” report. The LAUC-LA LPP was then charged with helping the LAUC-LA Board to draft a response based on the report from the fall 2004 brown bag session. The Committee submitted its recommendation to the Board, which reviewed it and sent it on to LAUC statewide. LAUC-LA’s comments were included in the statewide response, along with comments from other LAUC divisions: http://www.ucop.edu/lauc/about/index.html
Apart from its formal charge for this year, the Committee inherited some interest in the report of the Joint Administrative / Senate Task Force on Undergraduate Education in a Research Context from 2003. Ruby Bell-Gam and former Committee Chair Julie Kwan met with Raymond Knapp from the Joint Task Force in October 2004 to discuss further interaction between LAUC-LA and a reconstituted Task Force.
I appreciate the hard work and enthusiasm of members of this committee who have been very generous with their time and intellect.
May 17, 2005
To: Janet Carter, Chair, LAUC-LA
From: Ken Wade, Chair, 2004-2005 LAUC-LA Committee on Professional Governance
2004-2005 LAUC-LA Committee on Professional Governance Mid-Year Report
The members of the Committee include: Keri Botello, Louise Ratliff, Barbara Rudich (Chair until leaving her position at UCLA on 3/24/05), Lise Snyder, Ken Wade (Chair since 3/25/05).
The Committee was charged to work on revisions to the LAUC-LA bylaws in order to implement new structures for librarian peer review.
In early December, 2004, the Committee received from the Peer Review Task Force (PRTF), via the LAUC-LA Chair, a draft document containing revisions to the LAUC-LA bylaws which the PRTF believed would be necessary to implement a new structure for librarian peer review at UCLA, a Committee on Appointments, Promotions and Advancement (CAPA). The draft bylaws revisions received from the PRTF served as the starting point for the work of the Committee.
The new CAPA structure and possible bylaws revisions were discussed at a ‘brown bag’ discussion on December 15, 2004. A working draft of the bylaws revisions was made available to the membership prior to being discussed at another ‘brown bag’ on January 27, 2005. The Committee received a number of useful suggestions for the bylaws revision as a result of the discussions.
In early February, 2005, the Committee on Professional Governance worked closely with the Elections Committee on the creation of a ballot to be submitted to the membership in a special election on the proposed bylaws changes.
The LAUC-LA bylaws revisions were adopted in the special election. On March 15, 2005, the LAUC-LA Executive Board acted to post the revised bylaws on the LAUC-LA website, and include a note placed at the beginning of Standing Rule 4, stating Standing Rule 4 would be eliminated at the end of the 2004-2005 peer review cycle.
Barbara Rudich, Chair of the Committee on Professional Governance, left her position in the UCLA Library on March 24, 2005. Ken Wade agreed to become chair of the Committee for the remainder of the year.
Through Caroline Miller, LAUC-LA representative to the LAUC Committee on Committees, Rules and Jurisdiction (CCRJ), the revised LAUC-LA bylaws were given to the CCRJ for its review as required by the LAUC bylaws.
May 18, 2005
TO: Janet Carter, LAUC-LA Chair
FROM: Jan Goldsmith, LAUC-LA Elections Committee Chair, 2004/2005
Re: LAUC-LA Elections Committee Mid-Year Report, 2004/2005
Committee Members: Jan Goldsmith, Chair; Donna Gulnac, Cathy Brown.
The Elections Committee held a Special Election in February, 2005, for changes in the Bylaws to create a CAPA structure for LAUC-LA Peer Review. The Chair of the Committee, Jan Goldsmith, attended several meetings of the LAUC-LA Committee on Professional Governance, which prepared the wording of the Bylaws changes; Donna Gulnac of the Elections Committee formatted the ballot for the Election. The ballots were due March 1, 2005. The results of the election were:
Three ballots were received after the deadline, and were therefore not counted.
The Elections Committee sent out ballots for the LAUC Statewide Election on May 16, 2005. The ballots are due June 8, 2005. Because the LAUC-LA Spring meeting will be held May 26, the LAUC-LA election will occur two weeks after that date, to allow for nominations from the floor.
Jan Goldsmith, LAUC-LA Elections Committee Chair, 2004/2005
Date: May 17, 2005
To: Janet Carter, LAUC-LA Chair
From: Rita Costello, 2005 LAUC-LA Nominating Committee Chair
SLATE OF CANDIDATES
The Committee (Rita Costello, Stephen Davison and George Wrenn) nominates the following slate of candidates to run for the 2005/06 term:
LAUC-LA Slate of Candidates
NOMINATIONS FROM THE FLOOR
In accordance with our bylaws, at our May 26 Spring Membership Meeting, the Nominating Committee will call for nominations from the floor for all offices and the slate can be added to if members perceive the need.
The Committee had its first meeting on February 24 and continued to meet and communicate via email through May 12, seeking to identify appropriate candidates for these five offices. On March 15 we sent out a call via email soliciting recommendations for candidates for the office of Division Chair-Elect. On March 21 we emailed a similar call for CAPA officers. On April 28, at our open session to discuss the Call, I made an announcement that Nominating Committee needed to hear from librarians interested in being nominated for our top three offices. Unfortunately we were ultimately unsuccessful in securing a second candidate for Division Chair-Elect and CAPA Chair and therefore have uncontested candidates for these two offices.
The committee received 19 declines for the office of Chair-Elect; 16 declines for CAPA Chair and 17 declines for CAPA Chair-Elect. Many members indicated a willingness to be contacted in the future when timing is more favorable. This year a significant reason for not accepting a nomination, or not contacting well qualified candidates, is retirement. Another reason cited by some was the current burden of work brought about by recent reorganizations and vacancies.
Perhaps it is time to recognize that uncontested elections for some positions are acceptable, or at least inevitable. The check and balance is the Division’s Spring Membership Meeting when members can add their name to the slate. It should be noted that a number of members were only willing to run if they were NOT the only candidate for the office. It may be that the reverse is true in many cases: that a candidate willing to run unopposed is definitely willing to take on the responsibility and is committed to success in that office.
TO: Janet Carter, LAUC-LA Chair
FROM: Deborah Costa, LAUC-LA Peer Review Coordinator
RE : Mid-year Report
The 2004-2005 Peer Review Committee was formally constituted as of November 2004 with 31 members. As of this date, 2 members of the Peer Review Committee have left UCLA. However, they did participate fully in the Appointments and Peer Review process. The Peer Review Committee membership is posted on the LAUC-LA website at:
The Appointments and Peer Review Committee Orientation was held on Wednesday, November 3 2004. Gary E. Strong, University Librarian, summarized his experiences from his first year of the Peer Review cycle, highlighted issues that came out of that cycle and clarified his expectations from this year’s review committees. He introduced the development of a new goals template to the Committee. He then concluded by commending last year’s Peer Review Coordinator, Janet Carter, for her exemplary completion of the 2003-2004 Peer Review.
A copy of his remarks is located on the Library Human Resources Web site: http://staff.library.ucla.edu/hr/peer_review.asp .
Next, Director of Library Human Resources Pat Hawthorne and I covered mainly the appointments process and went over the major points of the review process in one session. Luckily and thankfully, Janet Carter, the past Peer Review Coordinator, was close by to answer the more complicated procedural questions and to provide her experiences from last years cycle, particularly in terms of the templates and logistical issues.
The annual Peer Review Documentation Workshop (PRDW) Committee, Miki Goral, Nancy Norris and Dominique Turnbow, presented the annual workshop on November 30, 2004. Gary E. Strong and Pat Hawthorne commented on the briefly on the process. Janet Carter and I were present to field any questions or clarify any points. I’d like to thank the PRDW committee for their hard-work and for their excellent presentation of the peer review process and documentation.
The Review Initiators Workshop was held on December 8, 2004. Myra Saunders, Caroline Miller and Pat Hawthorne gave a very informative overview of the Review Initiator’s role in the process. Twenty-two Review Initiators and librarians who attended had a lively dialogue. The rectangular arrangement of the furniture may have contributed to promoting the discussion, also.
The Peer Review Committee Training Session was held on February 23, 2004. Pat Hawthorne, Janet Carter and I reviewed the peer review process and documentation in more detail than the November 2004 meeting.
At this time, I would like to thank David Cappoli, our LAUC-LA webmaster, for mounting copies of the templates on the LAUC-LA website and for keeping it up-to-date. I’d also like to thank the Program Committee for catering the workshops and training sessions, particularly with the ever popular lemon bars.
For the 2004-2005 cycle, we had 32 librarians up for review. Only one action of the 32 was deferred. As of today, Peer Review Committee has completed 26 files,5 files have been scheduled and 1 has not yet been received by Human Resources. We should be finished well before the end of June.
I want to thank the members of this year's Peer Review Committee for the willingness to serve on ad hoc committees, their diligence in completing packets and being flexible with their schedules. I would also like to thank Pat Hawthorne and Karen Murray from Human Resources for their assistance in facilitating the peer review process.
May 18, 2005
To: Janet Carter, LAUC-LA Chair
From: Miki Goral, Chair, 2004 LAUC-LA Peer Review Documentation Workshop Committee
RE: Final Report
This will be the only report submitted, since the work of this committee was completed in December 2004. The other members of the Peer Review Documentation Workshop Committee for 2004-2005 are Nancy Norris, UCLA Library Cataloging & Metadata Center, and Dominique Turnbow, Biomedical Library. Our charge was to coordinate and present two workshops: one for LAUC members to provide guidance in the preparation of peer review documentation and one for Review Initiators to assist in preparing their portions of the peer review documentation. The Committee streamlined the Powerpoint presentation that had been used the previous year, and eliminated it entirely for the Review Initiator session.
The Peer Review Documentation Workshop was held on November 30, 2004 from 1:30pm to 4:00pm. Gary E. Strong, University Librarian, Deborah Costa, Peer Review Coordinator and Pat Hawthorne, Director of Library Human Resources offered brief remarks at the Peer Review Documentation Workshop. The Committee presented the information. Thirty-seven librarians attended and actively participated in the workshop.
The Review Initiators Workshop was held on December 8, 2004, 9:30am to 12:00pm. Pat Hawthorne gave the overview presentation at the Review Initiators Workshop, with Myra Saunders, Law Library and Caroline Miller, Library Cataloging & Metadata Center, discussing their perceptions of the Review Initiator’s role in the process. There was a lively dialogue among the attendees. Twenty-two Review Initiators and librarians attended this session.
Miki Goral, Collections, Research & Instructional Services
May 14, 2005
To: Janet Carter, Chair, LAUC-LA
From: Laura Cadra, Chair, 2004-2005 Research and Professional Development Committee
2004-2005 Research and Professional Development Committee Mid-Year Report
The 2004-2005 LAUC-LA Research and Professional Development Committee Members are Laura Cadra (Chair); Norma Corral; David Hirsch; Jennifer Lentz; Diane Mizrachi; and Deborah Whiteman
The Committee, with the kind assistance of Jan Wildman and Linda Taketomo of Library Business Services (LBS), allocated professional development funding of $640 to each LAUC member for the 2004-2005 year. The membership was notified of the award through the LAUC-LA listserv on October 20, 2004.
Chuck Wilson, LAUC-LA’s Statewide Research and Professional Development Committee’s Divisional Representative, issued a final call for LAUC Statewide grants in November 2004. The Committee met with Chuck in January and February to review and comment on the applications received.
The Call for 2005-2006 Call for LAUC-LA Mini-Grants was sent out via the LAUC-LA listserv on April 7th. A reminder was sent on April 29 th. The deadline for proposals is Friday, May 20th. To date, one proposal has been received.
The Committee will meet again at the end of May to review the Mini-Grant applications.
Laura A. Cadra, Chair
May 20, 2005
To: Janet Carter, Chair, LAUC-LA
From: Caroline R. Miller, LAUC-LA representative to the LAUC Statewide Committee on Committees, Rules, and Jurisdiction (CCRJ)
LAUC Statewide Committee on Committees, Rules, and Jurisdiction (CCRJ)
LAUC-LA Representative’s mid-year report
The LAUC Statewide Committee on Committees, Rules, and Jurisdiction (CCRJ) is comprised of: Paul Weiss, UCSD (Chair); Maryly Snow, UCB; Karen Mokrzycki, UCSC; Carol LaRussa , UCD; Susan Lessick, UCI; Caroline Miller, UCLA; Kuei Chiu, UCR; David Owen, UCSF; Andrea Duda, UCSB
In addition to the usual standing charge to the committee mentioned in the LAUC bylaws, Article VIII, Section 1.j.1, LAUC President Terry Huwe added on a significant special charge for the 2004/2005 year, excerpted below:
Special Charge for 2004-2005 (please see URL below for complete charge)
The Committee is charged with the following substantive work for this year:
• Pursuant to the discussions of the Executive Board on August 20, 2004, you are charged to conduct a comprehensive review of the LAUC Bylaws, and present a draft for discussion and deliberation in advance of the Spring 2005 Assembly. The working deadline for delivery of this draft is February 15, 2005, but please contact me as you work on this draft if this date must be adjusted.
• You are directed to use the bylaws of similar organizations, such as the American Library Association or ACRL, as templates. Within this broadly defined charge, you are invited to explore whatever efficient and effective language and structures may be needed to revise the Bylaws, which will be voted upon by the entire membership.
• Within the context of this comprehensive review, you are specifically requested to explore the viability of creating “Standing Rules”, and relocating governance of LAUC Standing Committees to a new Standing Rules document. Please draft Standing Rules that govern committee work for Board and Assembly review. You are also directed to analyze, assess and evaluate all language relating to the relationships between the Executive Board and Assemblies, to update the Bylaws accordingly.
The committee started its work in March 2005. The committee has been meeting almost weekly via 2 hour conference calls. Considering its extensive charge the committee has made significant progress toward assembling a proposed Bylaws Working Draft and a proposed Standing Rules Working Draft. Considering the very short timeline (final report due September 15, 2005 for presentation at LAUC Fall Assembly) the chair of the committee has taken it upon himself to draft the working draft documents, with some input from the committee members. The report and the two working drafts will be discussed at the Spring Assembly on June 2nd at UCSB.
The next committee conference call will be on May 26, 2005 .
2004/2005 Charge, LAUC Committee on Committees, Rules and Jurisdiction
Report to the Assembly, for discussion at the Spring Assembly meeting
Bylaws Working Draft
Standing Rules Working Draft
Caroline R. Miller, LAUC-LA representative
May 25, 2005
TO: Janet Carter
FR: Ruby Gutierrez, LAUC-LA representative to the LAUC Statewide Committee on Diversity
Re: LAUC Statewide Committee on Diversity Mid-Year Report, 2004/2005
Members: Sylvia Y. Curtis (UCSB), Theresa Salazar (UCB), Tony Harvell (UCSD), Christy Caldwell (UCSC), Lis Elisabeth Leonard (UCSD, Keir Reavie (UCSF), Ying Shen (UCR), Jerrel L. Thompson (UCD), Abraham Yu (UCI), Ruby Gutierrez (UCLA)
Updates of individual campus diversity activities were submitted to the LAUC President and made available on the LAUC web site. The Committee on Diversity will meet via conference call on May 27, 2005.
To : Janet Carter, Chair, LAUC-LA
2004-05 Mid-Year Report Statewide LAUC Committee on Professional Governance
Chair Rob Melton’s detailed Report to the Spring Assembly is available at:
As part of its standing charge, Chair Rob Melton (LAUC-SD) first asked the committee to review the portion of the LUAC website which contains links to campus peer review materials. Committee members reviewed the available material from their own campuses for accuracy and currency, and also reviewed the next campus (in alphabetical order) to see whether the materials seem to be clear.
At the beginning of the year the committee was given two additional charges by Terry Huwe, with the specific statement that these are information-gathering in nature.
1) Please contact each LAUC Division Chair and compile information on various efforts to define Librarian Emeritus Status at each Division. This may include obtaining local definitions and criteria for Emeritus Status, which is likely to carry different benefits in different locations.
A comprehensive report is at: http://www.ucop.edu/lauc/committees/pg/report-spring-2005emeritus.html Included are summarized results and individual campus reports. I consulted with Pat Hawthorn, who provided me with detailed documentation about emeritus status for librarians at UCLA.
Extracts from Chair Melton’s report:
Number of librarians with emeritus status : Approximately 57, ranging by campus from 0 to 27. The “average” per campus is 6.3, but the large percentage of the total (approximately 47%) at one campus (UCLA) distorts this figure. Some campus figures include only those that can be recently documented or remembered, i.e. since the early 1990s.
Documentation & publicity : All information regarding emeritus status for librarians is governed by the criteria in APM 120-10, which is generally available to all librarians (e.g., from LAUC’s Human Resources page).
Special privileges for emeritus librarians : At some campuses, emeritus librarians’ privileges are the same as those of retired librarians; at other campuses, the difference in benefits most often relates to either parking, enhanced access to library resources, or extended e-mail/computer.
2) Please review and discuss the status and effectiveness of the Assistant and Associate ranks of the Librarian Series. You are invited to select one or more of the following questions:
** Is it possible to assume that the Assistant rank presents a feasible level of compensation to attract entry-level librarians to the University?
** What challenges do Assistant Librarians face in moving from Assistant to Associate, and seeking career status?
** What unique challenges do Associate Librarians face, particularly as newly recruited employees?
The committee has nothing yet to report on this topic, and will continue to gather information during the remainder of the year. I brought the questions to the LAUC-LA Executive Board in April, attended by Gary Strong, and was given the go ahead to consult as needed with Library Human Resources.
In January an additional charge was given with a short deadline:
3) Gather information on the relations on each campus between the divisional LAUC and the campus Academic Senate; in particular, what is the extent of involvement by LAUC members and library administrators in Academic Senate committees. (Four specific questions were included.)
Summary of findings:
--Participation by LAUC members on various Academic Senate committees varies widely from campus to campus.
--Instances of LAUC members being invited to appear as guests at various Academic Senate committees, particularly at committees other than the one devoted to library issues, can generally be described as rare, with very few specific cases that could be recalled at any campus.
--Involvement by library administrators also varies, although not as widely.
--Although not all divisional executive committees have placed this question on their agendas so far, there appears to be very little interest in the suggestion that a faculty member of the Academic Senate Committee on the Library (or its equivalent) be invited to serve ex-officio on divisional LAUC executive boards.
Full report available at http://www.ucop.edu/lauc/committees/pg/report-spring-2005senate.html
The committee has been kept busy this year under the exceptional leadership of Rob Melton.
The committee members are:
* Michaelyn Burnette ( Berkeley )
* Marcia Meister ( Davis )
* Collette Ford ( Irvine )
* Louise Ratliff ( Los Angeles )
* John Bloomberg- Rissman ( Riverside )
* Min-Lin Fang ( San Francisco )
* Sherry DeDecker ( Santa Barbara )
* Kerry Scott ( Santa Cruz )
Updated: November 18, 2009
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