Thursday, February 4, 1999
3:00 PM to 5:00 PM
1230 Schoenberg Hall

Present: S. Fry, M. Peters, K. Botello, E. Adams, L. Stephenson, L. Snyder, C. Wilson, D. Yamamoto

Guest: D. Cappoli

Absent: K. Radics

1. CALL TO ORDER

   The meeting was called to order at 3:11 p.m.

2. CHAIR'S REPORT

   Fry has confirmed with Kari Lucas that UCLA should have three delegates to the Statewide Assembly meetings. Therefore, Snyder, Radics, and Stephenson will attend the Spring Assembly meeting on May 26, 1999 at the UC Riverside Science Library. Botello thought that the delegate count included the chair. Fry will check with Janice Matthiesen and Hannah Walker, past LAUC-LA chairs, to see if the chair and vice chair go in addition to three delegates or as part of the three delegates. C. Wilson volunteered to be an alternate representative for the meeting.

   Given the date of the statewide meeting, the LAUC-LA Spring Assembly should be one to two weeks before that. Since the board has a meeting on May 6th, we prefer to have the assembly scheduled the following week, i.e. May 10-14, 1999. Fry will coordinate with H. Sandstrom and the Program Committee.

3. SECRETARY'S REPORT

   The minutes for 99-4 were approved without corrections or amendments.

4. COMMITTEE AND DIVISION REPORTS

   Program Committee: Sandstrom and her committee are planing a program tentatively titled "E expectations vs. E reality." The committee is looking for speakers. Fry and Stephenson will forward their recommendations to Sandstrom. Fry commented that programs are second only to Peer Review in importance to LAUC-LA and praised the quality of programs in recent years.

   Librarian of the Year Committee: Foreman has distributed a message via LAUC Talk calling for nominations. As a side note, Fry suggested that LAUC-LA develop a logo for official stationery and certificates. One suggestion was to start with the LAUC statewide logo and build upon it, perhaps with a photograph of Powell Library. Wilson will check with Archives on an appropriate photo as well as use guidelines.

   California Digital Library: Stephenson reported that the CDL web site went public on January 20, 1999. She also noted that UC data archivists coordinated with the CDL Joint Steering Committee on Shared Collections and prepared a report with several proposals on how to mount social science data files on the CDL web site. As a result, Stephenson has been appointed to work with CDL, and was asked to represent CDL at a recently held Digital Libraries Federation Workshop (Princeton - January 27-28, 1999).

   Stephenson suggested that LAUC conduct a mini-series on the issues facing librarians in dealing with digital materials. She is concerned that librarians may have training, education and skill needs and it is likely that those librarians doing the same kinds of work can share their skills. A mini-series would give librarians a chance to hear about little known collections and how they are used in research. Synder suggested the forums might be a venue for pulling in interested people from the various affiliated institutes and groups on campus such as the SIANME (Scholarship in a New Media Environment) group in which Grassian participates. Peters added that the CSC (Computer Services Coordinators) group might be interested and might also be a way to compile a list of resources and broadcast information. Yamamoto cited UC Berkeley's Sunsite as a model for a central place for digital resources. Not only does it provide hardware for housing the information (and computing horsepower), but serves as an online catalog of digital information with links to departmental collections. The Library should be the entity that identifies the existence of such sites, but doesn't have to own it or be conversant in how to use the digital resources.

   Stephenson will talk with the Program Committee regarding the possibility of a program in this area and opening it to a wider audience of other interested groups such as the CSC and SIANME.

   Division Reports:

   • UC Berkeley had a forum with Mike Lesk on the Future of Digital Libraries. The text is on the website.
   • UC San Diego's website has nothing new.
   • UC Irvine's website also has nothing new.
   • Yamamoto reported that he has taken Radics suggestion and has established links from the LAUC-LA web page to the librarian salary tables and a list of the Librarian of the Year award winners. Information for the Librarian of the Year list is incomplete and he will check with M. Goral or the chair of the award committee for the missing information. Wilson suggested we mount the professional development information and a copy of the Library Quick Travel form (in a PDF file) for ready access by LAUC members.
   
   
5. OLD BUSINESS

   Meeting dates for the next few board meetings are March 4, April 1, May 6, and June 3, 1999. Meetings will continue to be held at 3:00pm in 1230 Schoenberg Hall.

6. NEW BUSINESS

   Snyder asked the status of the draft from Lucas regarding additional steps in the librarian series. Fry updated the board on the status of the proposal. Discussion ensued.