Tuesday, April 28, 1998
1:00 PM to 3:00 PM Meeting
3:00 PM to 4:00 PM Refreshments
Downstairs Lounge, UCLA Faculty Center
- CALL TO ORDER
The meeting was called to order at 1:12 PM.
- APPROVAL OF MINUTES
The minutes of the Fall Membership Meeting, held on Wednesday, November
5, 1997, were approved.
- LAUC-LA Librarian of the Year
The LAUC-LA Librarian of the Year award for 1998 was made to Gordon
Theil, Head of the Music Library. Gordon's accomplishments in the
area of automation, particularly as the UCLA Library Webmaster,
as well as his qualities of intellectual creativity, leadership,
and moral courage were outlined by Norma Corral, Chair of the LAUC-LA
Librarian of the Year Committee 1997/98. Norma thanked the committee:
Leon Ferder, Tina-Karen Forman, Lise Snyder, and Leah Lievrouw,
UCLA GSE&IS Department of Library and Information Studies. Gordon
was presented with a certificate, $150, and flowers from LAUC-LA,
and an anonymous monetary gift for the Music Library. Gordon expressed
his astonishment, appreciation of his colleagues, and thanks to
the committee and membership for the honor.
- Announcement/Introduction of Candidates for 1998/99 LAUC-LA Office
K. Botello announced the slate of candidates:
Chair-Elect: Marion Peters
Secretary: Elaine Adams and Ruby Gutierrez
Representative-at-Large: Eliezer Chammou, Chris Coleman, Judith
Herschman, June Liebert, Katalin Radics, Lise Snyder, Elizabeth
Stephenson, Chuck Wilson, and David Yamamoto.
Additional information on the candidates was posted on LAUCTALK-L.
- Call for Nominations
None were offered.
- Acceptance of Nominations
Motion was made, seconded, and accepted. Election will be held
June 12, 1998.
- LAUC Statewide Assembly
The LAUC Statewide Assembly will be held Friday, May 1, 1998
at UCSD. The agenda was posted on LAUCTALK-L. UCLA attendees include
Keri Botello, Amy Achison, Norma Corral, Steve Fry, and Linda
- LAUC Librarian Survey Results
K. Botello reviewed a handout listing the results of the survey
with a percentage breakdown by rank and step, and the breakdown
of votes by campus. Discussion will be held later in the meeting.
- LAUC-LA COMMITTEE REPORTS
- 1997/98 Chair's Mid-Year Report
- Research & Professional Development
- Committee on Programs
- Peer Review Committee
- Professional Governance
- Library Plans & Policies
- LAUC-LA Webmaster
- Peer Review Documentation Workshop
- DISCUSSION OF LAUC-LA REPORTS
- Research & Professional Development Committee report:
Some librarians have meetings in July, so the fiscal year ends
before they can request additional funds. Question: can unallocated
money be held up until librarians attending meetings after June
30 have a chance to submit all of their expenses, which will go
over the $420 allotment? Answer: The deadline was extended until
July 15, but the committee can actually wait until the end of
July. It was pointed out that this is the first year under these
procedures, so that it's reasonable to request that the committee
wait until the end of July. It was noted that the intent of the
May 1 deadline was to encourage librarians, who know ahead of
time that they will not use their entire allocation, to free up
their money for others. The deadline was to encourage librarians
to turn in their receipts in a timely manner. It was asserted
that $420 was not enough, which was met with applause from the
assembly. It was suggested that at the other campuses, the university
librarians have discretionary funds, which they can choose to
allocate. The report indicated that a survey will be forthcoming
so members can make comments and suggestions about the procedures.
- Peer Review Committee report:
Steve Fry thanked the committee for their work.
- Nominating Committee report:
Joan Lopear thanked all who agreed to run.
K. Botello thanked all of the committee chairs for filing their
reports and all of the committee members for their diligent work
on the committees' charges. Motion was made, seconded, and approved
to accept the reports.
- STATEWIDE COMMITTEE REPORTS
- Professional Governance
- Cultural Diversity Gabriella Gray announced the resignation of
Linda Yamamoto from UCD.
- Scholarly Communication
- Esther Grassian encouraged members to look at the Scholarly Communication
web site, which is listed in the report, and send her any comments
- Research & Professional Development N. Corral announced that
they had no statewide submissions from UCLA, probably because people
are too busy doing their jobs. Perhaps a workshop should be organized
to encourage submissions. There were problems with submissions this
year in that some had to be returned three times to the originators
because they were not precisely worded, however the awards were
- Committees, Rules & Jurisdiction
- Library Plans & Policies
- LAUC-LA Representative to Library Human Resources Committee
- LAUC-LA Representative to Preservation Committee
- DISCUSSION OF STATEWIDE REPORTS
- Professional Governance
Linda Maisner provided background on the charge of the committee,
which was to look at the librarian series. The committee focused
on the issue of topping out at librarian step 4. At the request
of the statewide executive board, the committee sent out a survey
to assess the feelings of the membership on two issues: Does the
membership want extra steps at the top of the series, and shall
the distinguished step criteria being retained for the top step.
The second question was if there will not be extra steps, does
the membership want to retain librarian step 5 as a distinguished
step or make it a normal merit. There were lots of feelings about
this. Most people wanted extra steps and, by somewhat of a majority,
if extra steps are added, they wanted to retain the top step as
distinguished. However, if there are no extra steps, they definitely
wanted the distinguished criteria to be eliminated for step 5.
The last question was if all steps became normal merit, would
the members want another way to recognize distinguished librarians,
and the majority voted yes. With the results of this survey, the
committee came up with three resolutions to propose at the statewide
assembly on May 1:
- LAUC shall revise Position Paper Number 1 to delete references
to special criteria for reaching Librarian Step V.
- LAUC shall officially request that the University administration
add three more steps to the Librarian Rank (steps VI, VII, and
- LAUC shall develop criteria for these additional steps such
that Step VIII shall be reserved for those librarians whose
careers and continuing achievements can be regarded as distinguished.
Miki Goral suggested that the LAUC-LA delegates be prepared for
a contentious discussion when the issue of a distinguished step
comes up since other campuses have a different experience with
Step V. At UCLA, there are five Librarian Vs and 50 Librarian
IVs, which is the lowest ratio in the UC system. The overall UC
ratio of IVs to Vs is 3.13 to 1. It was also pointed out that
at least two of the five Librarian Vs have retired, which might
upset the proportion. After much discussion, there was a call
for a straw vote to accept each of the three resolutions. After
a quorum was established, the resolutions were read and voted
on as follows:
Resolution 1: In favor: 47; Opposed: 0; Abstention: 2.
Resolution 2: In favor: 54; Opposed: 0; Abstention: 2.
Resolution 3: In favor: 16; Opposed: 29; Abstention: 5.
- Research and Professional Development report:
N. Corral reported on a resolution from the LAUC Research & Professional
Development Committee, which was prompted by the uneven way that
awardees submit their required research status reports:
WHEREAS the librarians at the University of California greatly
benefit from the University of California Research Grants For
Librarians Program, and;
WHEREAS, LAUC recognizes that the Program has been generously
funded since 1980 by the University of California Office of the
WHEREAS, the Program requires recipients to submit periodic reports
on the status of their funded research and submit evidence of
completion of goals or a final product, or communication regarding
inability to do so, and;
WHEREAS, the continued success of the Program requires strong
participation in sharing the results or outcomes of undertaken
BE IT RESOLVED that LAUC supports the university-wide and divisional
Research & Professional Development Committees' efforts to meet
research objectives and to document results by encouraging all
recipients to fully comply with Section I Reporting in the Research
The question of whether or not a resolution was the most appropriate
way to deal with this problem was raised by Miki Goral. The issue
of bringing this problem to UCOP was also brought up. N. Corral
said that a Web page is being created to report on research in
progress, but it would not be a vehicle to report on delinquent
reports. A motion was made and seconded to urge LAUC-LA delegates
to vote against this resolution if it comes to a vote on the floor
at the Statewide assembly. Discussion followed focusing on the
idea that the issue is between the awardee and the committee.
Also, that the reports are designed to share research in support
of the profession so that all LAUC members may benefit. The web
will facilitate this communication, not punish awardees who have
not yet filed reports. The vote to urge delegates to vote against
the resolution was 40 in favor; with 0 opposed and 0 abstentions.
A motion was made, seconded, and passed to accept the statewide
- NEW BUSINESS
The issue of there not being any more money for the LAUC-LA Librarian
of the Year award will be brought up at the executive board.
K. Botello thanked the executive board, committee chairs, and Jenifer
Abramson as parliamentarian for their help.
The meeting adjourned at 2:50 PM.
Kathy Dabbour LAUC-LA Secretary 1997/98