Monday, October 6, 2008 12:30pm to 2:30pm
College Library Conference Room (Powell 228)

Present: Keri Botello (Chair), Hong Cheng, Debe Costa, Cheryl Kelly Fischer, Elizabeth McAulay, Diane Mizrachi, Louise Ratliff (recorder), Heidi Sandstrom, Lise Snyder, Ken Wade (Parliamentarian)

1. Call to order

The meeting was called to order at 12:34 pm.

2. Agenda review and announcements.

There were no changes to the agenda and no announcements.

3. Approval of Minutes/ Secretary's report

The August 26th Executive Board transition meeting minutes have not yet been received from the former LAUC-LA secretary. They will be read and reviewed at the Oct. 28 meeting.

4. Chair's report (Botello)

Botello distributed copies of the new LAUC Travel and Reimbursement Policy and Procedures. She reported on the October 3rd LAUC Executive Board conference call:

June 24th will be election day in 2009 (late). Notification to candidates of the results will be sent no later than July 14, and must be out before the ALA annual conference (July 9-15). Sam Dunlap (LAUC President) announced that they are working with UCOP on the Bylaws; UCOP has some questions they want counsel to review. Phoebe Ayers from UCD is taking over as webmaster. The November conference call will be on Nov. 13.

Sam Dunlap and Lucia Diamond met in person with the ULs on Sept. 29. In summary, the ULs wanted greater faculty collaboration with librarians campuswide, and more communication. The ULs value having LAUC representation on the RLF Board and want it to continue.

The ULs did not see the use of conducting a new recruitment and retention survey; however, LAUC would like to have access to this kind of information to use in developing diversity programs and the like. It is likely that discussion about this topic will continue.

Recent changes to the CALL were discussed. After the August Executive Board Transition meeting, a letter was drafted by the two LAUC-LA Executive Boards (2007/08 and 2008/09) to Gary Strong expressing strong concern about the revision process. The Committee to Review the Call did not have the opportunity to review and discuss the latest changes prior to implementation. It was decided that Botello will send an email to the LAUC-LA membership today, informing them about this letter, because the Peer Review Documentation Workshop is tomorrow. Members will have the opportunity at the workshop to ask questions about the changes.

5. Vice-Chair's report (Mizrachi)

Mizrachi reported on the LAUC statewide transition meeting on September 27th at which the outgoing Executive Board finished some old business, and the incoming Board learned about the procedures, the process, and the charges for the coming year.

She also noted the successful LAUC-LA Happy Hour that was sponsored by the Task Force on Mentoring. It was held Tuesday, September 16 from 3-5 pm at the Napa Valley Grille and attended by 26 people, including UL Gary E Strong.

6. LAUC-LA Representatives & Committee Chair Introductions/Reports

Botello introduced the new committee chairs, representatives and the Parliamentarian.

a. CAPA (Costa): The peer review calendar is very short this year. The incoming CAPA will receive an orientation on Nov. 7 and training on Nov. 22. The Peer Review Documentation Workshops are October 7 and 8.

b. Committee on Research and Professional Development (Lynch/Alexander): No report was given, as neither chair was present.

c. Committee on Library Plans & Policies (Fischer): No report.

d. Committee on Professional Governance (Snyder): No report.

7. Old Business

LAUC-LA Bylaws have not yet been updated online. Also, the webmaster needs to update the amended date for the online version. The name of the most recent Librarian of the Year needs to be added to the web.

Issues carrying over from 2007-08 year (Sandstrom)

Sandstrom received an email message from Julie Graham, chair of the Librarian of the Year Award committee, asking whether the names of all the nominees should be conveyed to Gary Strong so that he could congratulate them. Currently this information is not divulged, and the faculty representative last year was surprised that neither the candidate nor the UL were notified so that the individuals could include it in a peer review packet.

Sandstrom will request that Graham include this issue in the Committee's report so that it can be discussed by the LAUC-LA membership at the Fall Membership Meeting.

The 2007/08 Executive Board decided that a new LAUC-LA brochure should be developed by a committee rather than by an individual. It may be referred to one of the standing committees, or an ad hoc committee may be appointed.

8. New Business

Costa recommended that the Chair send out LAUC Position Paper #5 ("The Academic Librarian in the University of California") to the LAUC-LA membership, to remind everyone of our status as academic employees.

Botello stated that the UCLA faculty Committee on Library and Scholarly Communications will meet tomorrow, and Gary Strong will speak about the Library Strategic Plan and the budget, as well as APM 360-80-a. She will report back at the next Executive Board meeting.

9. Adjournment

The meeting was adjourned at 2:26 pm.

Respectfully submitted,
Louise Ratliff, Secretary