LAUC-LA Executive Board Meeting (07-10)
July 17, 2007
1:00 p.m. - 3:00 p.m.
1230 Schoenberg Music Building (the "Green Room")

Present: Keri Botello, Marta Brunner (guest), Debe Costa, Peter Fletcher (guest), Miki Goral, Dalena Hunter (guest), Toshie Marra (guest), Michael Oppenheim, Maureen Russell (chair), Heidi Sandstrom, Kristen Wilson (recorder)

Absent: Andrea Lynch, Libbie Stephenson, Deborah Whiteman

1. Call to order

The meeting was called to order at 1:09 p.m.

2. Agenda review and announcements

The agenda was approved. All present introduced themselves for the benefit of the guests, all new librarians at UCLA, and the structure of the meeting was discussed briefly.

3. Secretary's report

The June 19, 2007 Executive Board meeting minutes were approved as submitted.

4. Chair's report (Russell)

Maureen noted that Gary Strong had been invited to this meeting to discuss space planning in YRL, especially the issue of a permanent space for CAPA. Gary was not available and also said that it was premature to have this discussion, as planning is just beginning.

Historically Carol Levy in LAO has compiled by hand a list of librarians going to each ALA conference as well as their hotel information. It was recently suggested that it would be easier for librarians to provide this information directly using a wiki, which could also facilitate sharing information about individual meeting attendance and facilitate connections during the conference. Gary approved of the idea and work has begun.

The LAUC Statewide Executive Board meeting was held July 11. The fall assembly will be November 15-16 at the Merced campus. Because Merced is not located near an airport, Lise Snyder, LAUC President, offered funds to pay for hotel rooms.

T he Statewide Executive Board transitional meeting was scheduled for the same day as the LAUC-LA transitional meeting in August, so the latter has been rescheduled to August 28.

The imminent special election to approve by-law and standing rule changes was noted.

Pat Hawthorne’s response to a query about new language in interview announcements about “conflicts of interest” was discussed. Pat asked that her response not be forwarded to LAUCTalk as she intends to send out an informational email on the subject. There was also discussion of the announcement for a position in Special Collections. Although the announcement was sent to the All Staff list, staff outside of Special Collections and even some within the department were told not to come to the candidate’s presentation. It was posited that this might be a violation of the Brown Act.

It was decided to add Eve Bailey of LHR to LAUCTalk to facilitate the announcement of interviews.

The draft letter to Gary Strong regarding including step information in appointment packets sent to CAPA was approved.
         
5. Vice-Chair's report (Sandstrom)

The Management Council is trying to get a handle on staff workstations. New recruitment forms have been developed. The council will get involved in the procedures for developing work plans.

The Spring LAUC-LA membership meeting will take place in Irvine before the statewide assembly.

6.  Committee reports
   * Committee on Library Plans and Policies (Oppenheim)

The LAUC-LA brownbag on "The Future of Public Services in the University of California Libraries" will take place in the Schoenberg Hall "Green Room" on August 16 [ note: the date was subsequently changed to August 13], in advance of the joint SOPAG/HOPS workshop of the same name to be held in Oakland on August 27.  The University Librarians are looking for three things to improve in public services that can be implemented systemwide. AUL Sarah Watstein, UCLA's HOPS representative, will be at the workshop, and she has accepted the Executive Board's invitation to speak at the brownbag session; she and Michael will be meeting next week to discuss that.

   * Committee on Professional Governance (Botello)

The statewide committee hasn’t yet posted the results of the survey on conference attendance.

*Committee on Research and Professional Development (Stephenson)

Libbie was not present.

*CAPA (Goral)

CAPA hopes to be completed with their review packets soon. Only four are incomplete.
       
7. Adjournment

The meeting was adjourned at 2:44 p.m.