Tuesday, June 21, 2005, 1:00-3:00 p.m.
West Electronic Classroom, YRL

resent:, Ellen Broidy, Laura Cadra, Janet Carter (Chair) , Debe Costa, Miki Goral, Orchid Mazurkiewicz (Recorder), Kate Pecarovich, Ken Wade. Absent: Ruby Bell- Gam .  

1. Call to order

The meeting was called to order at 1:10 p.m.  

2. Agenda review and announcements

3. Secretary’s Report

   -Review and approval of the May 17, 2005 Executive Board minutes

The minutes of the May 17 th Executive Board meeting were approved.  

4. Chair's report

   -Committee on Library, May 24, 2005 meeting  

Janet reported that the committee has written a letter to the Vice-Chancellor encouraging support for the libraries in the new budget. They also discussed Open Access and scholarly communication, and concerns over access to scholarly resources in the Los Angeles area, not just those at UCLA. They also expressed concern over the relatively stagnant level of expenditures on monographs compared to institutions such as Harvard and Berkeley. LibQual was also discussed. Concerns were raised over the instrument itself, its usability, and its potential application.

   -Review of the LAUC-LA Spring Meeting, May 26, 2005

The meeting went well. It was agreed that we may want to revise the charge of the Committee on LAUC-LA Distinguished Librarian Award to require that they communicate to the LAUC-LA chair whether an award is to be given and the need for any special plans for the membership meeting (such as inviting the UL or AULs), as well as communicate with the recipient about the support from LHR for a program developed by the recipient.

   -Update on the Peer Review Task Force

Janet reported that the Task Force has been reformatting the appendices to the Call and they will give it one last review before distributing it to Gary Strong and the LAUC-LA membership. It was agreed that we should request that LHR distribute a copy of the new Call and appendices to ensure all librarians have a print-out of the most up-to-date copy. It was suggested that this should wait until after the 2004/05 PRC de-briefing, as some changes might result from the meeting.  

   -Update on recruitment for LAUC representatives to Statewide groups

Janet reported that only one person has come forward to her so far to volunteer for a position. Terry Huwe will be extending the deadline for nominations until sometime in July. When she knows the deadline, Janet will notify the membership of the extension.

   -LAUC Web page statistics

Ilan Eyman, the LAUC Web Manager, has produced usage statistics for the statewide LAUC website.

5. Vice-chair’s report

   -Update on 2005 Peer Review Committee activities  

Debe Costa reported that she has received three appointments but they should all be taken care of by tomorrow. Both she and Janet have one committee that needs to re-convene, and the last packet for review has been received. It is expected that everything will be done by July 1 st. Letters have already gone out for the completed actions.

Some concern has been expressed over delays experienced in the hiring process. Debe received an inquiry from a hiring committee as to whether there was documentation on the division of responsibilities between LHR and a hiring committee. While there is some hope that the new Call will address some of the issues, currently there are no guidelines. Debe will encourage the hiring committee to discuss concerns about delays in the process with the relevant unit head and AUL.

6. Committee reports

   -Committee on Library Plans and Policies  

No report. 

   -Committee on Professional Governance  

No report.  

   -Committee on Research and Professional Development  

Laura Cadra reported that three mini-grants have been awarded. There was an additional $500 available that will be rolled over for next year. Lillian Castillo-Speed (Berkeley) and Yolanda Retter Vargas (UCLA) were among the recipients of this year’s LAUC Research Grants for their “Revision of the Chicano Thesaurus” for the Chicano Database.    

7. Old Business

   -Report on the LAUC Spring Assembly

It was felt that there was a need to set up a LAUC-LA Diversity Committee since the UCLA Library Committee on Diversity has been deactivated. There was concern among the delegates about the number and extent of the proposed LAUC by-law changes. It was agreed that the revision process should take place more slowly so that there can be more discussion at the division level. Paul Weiss will prepare a report well in advance of the Fall Assembly so that divisions will have ample opportunity to discuss the proposed changes. There was also discussion over the issue of instructional responsibilities among librarians. A statewide committee will be formed to address this. The ULs want a HR person on the committee and have put forward UCLA’s Pat Hawthorne as their suggestion.

   -Update on CAPA administrative support  

Janet hasn’t yet had a chance to prepare the report for Gary Strong. She will do this for the next meeting.

   -Update on the LAUC-LA election  

Janet reported that the election was re-run due to a minor omission on the original ballot in addition to mailroom delays. Ellen Broidy, Debe and Janet discussed the problems when they came to light and agreed that the election had to be re-done in fairness for everyone. Once all candidates have been notified of the results, they will be announced by the secretary.

8. New Business

   -Committee interest request for 2005/06 CAPA

Janet noted that once we have the election results, we will need to appoint 5 members to the CAPA. She will send a message to LAUCtalk with information on eligibility and a request for volunteers to serve. The appointments will be selected at the next Board meeting.

   -Transitional meeting for 2005/06 LAUC-LA Executive Board

The transitional meeting will be held on August 16 th.

   -Other

The next meeting of the Board is re-scheduled for July 28, 1-3 p.m. in the East Electronic Classroom in YRL.

Debe has asked Karen Murray to check Gary and Pat’s calendars in order to schedule the Peer Review Committee de-briefing as soon as possible.

The meeting adjourned at 2:35 p.m.

Respectfully submitted,

Orchid Mazurkiewicz
LAUC-LA Secretary