Tuesday, January 11, 2005, 1:00-3:00 p.m.
YRL West Electronic Classroom

1. Call to order

The meeting was called to order at 1:09 p.m.

2. Agenda review and announcements

3. Secretary's report

   -Review and approval of November 16, 2004 Executive Board minutes

The November 16th meeting minutes were approved. 

4. Vice Chair's report

   -PRC update

There have been three appointments so far.  Debe Costa noted that the postings do not appear to be coming through LAUC anymore. It was suggested that a letter be written to Gary expressing our concern with this matter. Concerns were also raised about UCLA positions where there appear to be no postings or searches, and temporary positions that are made permanent without postings or searches. Debe will pass these concerns along to Janet Carter who might consider re-directing these issues to the Committee on Professional Governance.

It was suggested that we might ask LHR to set up a process whereby they send information on new hires to the LAUC-LA Chair so that she can send a welcome to the person.

A number of additional questions were raised regarding hiring. Are temporary positions going to be the preferred strategy rather than pursuing resources for permanent positions? Could LHR provide a description of the guidelines that are considered when determining the level of the appointment? What documentation is required for the packets for temporary appointments in light of the current practice whereby temporary appointments become permanent appointments and do not go through regular peer review appointment procedures?

Debe also noted that there will be a PRC training workshop on February 23^rd from 1:00 to 4:30 in GSEIS 111.

   -Peer Review Task Force update

The TF will be hosting another open session on January 27^th in the Green Room at Schoenberg Hall from 2:00 to 4:00. This will be the last opportunity for people to discuss the proposed changes in the by-laws before the special election. The call will be available for review before the meeting. The special election will be in February.

5. Committee reports

   -Committee on Library Plans and Policies

Nothing to report. 

   -Committee on Professional Governance

Barbara Rudich will give a report under the next agenda item.

   -Committee on Research and Professional Development

Laura Cadra was not able tot attend the meeting.

7. Old Business

   -LAUC-LA By-law revisions update and discussion

Barbara had sent out a copy of the proposed revisions to the by-laws. She spoke with Paul Weiss, the chair of the LAUC Committee on Committees, Rules and Jurisdiction and the Statewide Parliamentarian, about implementing changes in the by-laws. It is not necessary to send them to Statewide prior to the election if there is no obvious conflict with the Statewide by-laws. If the by-law changes are approved, they can be implemented immediately and the Statewide committee will let us know if there is a conflict.

It is imperative that the special election take place well before the spring elections as the duties of some of the elected positions may change and people will need to know about these changes when approached by the Nominating Committee to run.

It was clarified that the proposed changes in the Standing Rules do not need to be included in the special election. These changes can be approved by the LAUC-LA executive board.

The question was raised as to whether the procedures should be in the call or in the standing rules. Debe pointed out that the membership has made it clear to the Peer Review Task Force that they would like the call to be revised so that all necessary procedural information is in one place. The by-laws already state that the call is to be reviewed annually by a committee of LAUC-LA members with LHR as an ex-oficio member. We’ve just become lax over the past few years in complying with this by-law.

It was agreed that the committee can make editorial changes (typos, standardizations, corrections in numbering, etc.) prior to the revised by-laws being distributed to the membership.

Regarding the proposed substantive changes to the by-laws, it was suggested that Article VI, Section 4, item (a) be changed to read ”The Committee shall consist of seven members: the Chair, the Chair-Elect, and five appointed members. Then the word “remaining” can be removed from item (c). The last sentence in item (i) can also be deleted.

Under Article V, Section 2, capitalize “representatives” and take out the “two” as the number is dependent on the Statewide by-laws. Also, change “Representatives” to “Statewide Representative” throughout the document.

Barbara will make these changes and send them out to the membership prior to the open session. At the open session the issue of whether or not it needs to be an item by item vote or an all or nothing vote needs to be decided.

It was also suggested that under Article VI, the proposed text for Section 4 just replace the current text for Section 7.

Barbara will notify Debe and Janet when these changes have been posted on the LAUC-LA website so that the Task Force can notify the membership. The Committee plans to meet shortly after the open session in case there is need for additional changes prior to the election. Jan Goldsmith noted that the ballot must go out within ten working days of the January 27^th meeting. She will aim to have the ballots out by February 10^th with the election to be held on February 18^th.

11. Adjournment

The meeting adjourned at 2:57 p.m.

Respectfully submitted,

Orchid Mazurkiewicz
LAUC-LA Secretary