Tuesday, October 21, 2003
Charles E. Young Research Library, Administrative Conference Room

Present: Ellen Broidy (Chair), Janet Carter, Julie Kwan, Eudora Loh, Orchid Mazurkiewicz, Alan Michelson, Michael Oppenheim, George Wrenn (Recorder).

Absent: Jan Goldsmith.

Guests: Deborah Costa, Beth Feinberg, Leon Ferder, Miki Goral, David Hirsch, Janice Matthiesen, Nancy Norris, Barbara Rudich, Gary E. Strong (2:30-3:00 p.m.).

1. CALL TO ORDER:

The meeting was called to order at 1:05 p.m.

2. Agenda review and general announcements:

There were no announcements.

3. Secretary's Report

   - Review and approval of August 19, 2003 Exec. Board minutes

   - Review and approval of September 23, 2003 Exec. Board minutes

Minutes from August 19^th and September 23^rd were approved. In reviewing minutes, Ellen noted that peer review is not yet complete, but should be complete by November 1st.

4. Chair's Report

   - Senate Committee on Library/Library meeting with Daniel Greenstein

Ellen Broidy reported on the Oct. 14^th meeting of the Academic Senate Committee on Library, cosponsored by the Academic Senate, the Committee on Library, and the Library, at which Daniel Greenstein and others spoke about the crisis in serials pricing and the ongoing Elsevier license negotiations. She noted that a failure of negotiations would have serious consequences for the UCLA Library.

In November, the Committee on Library plans to meet with UCLA's Elsevier editors to discuss the information shared at the Oct. 14^th meeting.

   - LAUC Statewide Executive Board conference call (10.14.03)

Ellen reported on the October 14^th LAUC Statewide Executive Board conference call (scheduled monthly):

• Barbara Schader reported progress on the system-wide roster.
• The LTAG (Library Technical Advisory Group) representative appointment is pending.
• The Nominating Committee is seeking suggestions on nominees for LAUC president.
• Linda Kennedy is cleaning up the LAUC distribution list.
• Three statewide chair appointments are still pending.
• The Professional Governance Committee will be charged with examining the role of the UL in the peer review process. Interest was expressed in doing a system-wide review of the peer review process.
• The LAUC Statewide Committee on Committees, Rules and Jurisdiction will be looking at the structure of system-wide bylaws.
• The ULs have indicated they want a statewide list of UC Librarians, which would include each librarian's title and his/her activities in the library. A separate list of librarian publications is wanted as well.
• ULs are interested in opening LAUC to librarians in non-librarian series (primarily CDL people). Ellen would like a joint Committee on Library Plans and Policies and the Committee on Professional Governance to discuss the issues together.
• ULs may be asking for LAUC's advice on the issues of librarian attrition and shifting workflow.
• Retiring librarian Judy Horn (Irvine) will be recognized at the Statewide Fall Assembly.

5. Vice Chair's Report

Janet Carter reported that the 2003/04 Peer Review Committee has 28 members and is set to go. She is awaiting notification of the number of people up for review in 2003/04. A November 3^rd meeting (see also item 7: Peer Review Issues, below) has been set to discuss/plan peer review meetings. Four peer review meetings need to take place by mid-December).

Discussion turned to the incomplete 2002/03 peer review process and the problems and delays it has caused in the scheduling of the 2003/04 peer review activities.

6. Committee Reports - including plans for 2003-2004

    - Committee on Library Plans and Policies - KWAN:

The Committee plans to review the Report of the Joint Administrative/Senate Taskforce on Undergraduate Education in a Research Context.

    - Committee on Professional Governance - Michelson:

The Committee plans to discuss the University Librarian's role in the peer review process, and opening LAUC to librarians hired outside of the librarian series.

    - Committee on Research and Professional Development - Mazurkiewicz:

Orchid Mazurkiewicz reported that LAUC funding information will go out on LAUCTALK-L shortly. She will remind everyone at the Fall Assembly of the spring call for minigrant applications. The Committee has received reports from all four of the 2002/03 minigrant recipients. The final call for statewide grants will go out on Nov. 8^th.

7. New Business

    - Setting agenda for November 12, 2003 LAUC-LA Fall Membership Meeting

The Executive Board discussed the agenda of the Fall Assembly.

    - Peer Review issues, including the Peer Review Documentation Workshop

     (guest: Debe Costa)

Debe Costa reported that the Committee will meet on Oct. 23^rd to review the Peer Review Documentation Workshop Committee notebooks, discuss logistics, and develop documentation examples for workshop attendees. On November 3^rd they will meet to go over the Peer Review Manual and other documents to ensure that everything works together. Also on the 3^rd, Debe, Janet (as incoming PRC) and Ellen (as outgoing PRC) will meet with Pat Hawthorne and Karen Murray to discuss peer review orientation meetings for librarians and RIs.

    - Campus Reports assignments

Ellen assigned each member of the Executive Board the task of monitoring one of the nine other LAUC web sites. Items of significant interest will be reported at each Executive Board meeting. Assignments were made as follows:  Berkeley - Michelson, Davis - Mazurkiewicz, Irvine - Broidy, Riverside - Carter, San Francisco - Kwan, San Diego - Wrenn, Santa Barbara - Loh, Santa Cruz - Goldsmith, Merced - Oppenheim. 

    - Other

Ellen reported that she expects the LAUC-LA State of the Library White Paper Task Force will meet mid-year 2004.

8. Meet with Gary E. Strong - 2:30 - 3:00 p.m.

Gary E. Strong was asked to speak about LAUC-LA's advisory role vis-à-vis the University Librarian and how he would like to make use of LAUC-LA's expertise. He spoke on these topics, then discussed issues and projects he is working on, including: plans for the 5% budget reduction, the strategic plan, the capital plan, how well the Library is doing with the recent consolidation, planned savings and efficiencies following the $1.2 million Voyager allocation, and what can be done to keep the University libraries in the forefront of the ARL rankings.

9. Adjournment

The meeting adjourned at 3:05 p.m.

Respectfully submitted,

George Wrenn

LAUC-LA Secretary