Tuesday, August 6, 2002
Charles E. Young Research Library, Administrative Conference Room 

Present: Maureen Russell (chair), Elaine Adams, Adrienne Adan, Ellen Broidy, Valerie Bross (recorder), Debe Costa, Ruby Gutierrez, Michael Oppenheim
Absent: Lise Snyder

Guest: Alison Bunting

1. CALL TO ORDER 
   Maureen Russell called the meeting to order at 1:13 p.m.
   
   
2. MINUTES: Approved as amended
   
   
3. CHAIR'S REPORT 
   

   Ad Hoc Communications Task Group: A rough version of the survey instrument is ready for review. Pat Hawthorne and Terry Leonard will consult with Terry about mounting the survey for review. The goal is to distribute the survey before the fall quarter.
    

4. VICE CHAIR'S REPORT: Appointments are underway.
    
5. COMMITTEE REPORTS:
   
   • Committee on Professional Governance (Ruby Gutierrez): Committee is completing background research on the question of librarian hires outside the librarian series. So far, the committee members have reviewed CDL archives to identify patterns of people; where they originated (from UC campuses?); position titles. The question is, what would be the next step?
     Discussion: Ellen Broidy agreed that responsibility for pursuing this topic should not fall on any one committee. She suggested that the information compiled by the Committee should be brought to the Executive Board to develop an outline of issues and a list of questions. The outline & list will be sent forward to Statewide LAUC for discussion. Debe Costa suggested that reclasses as well as hires would be of interest. Ellen Broidy added that status is another aspect to consider: a number of librarians are on loan from UC campuses; how are they classified & paid?
      
   • Research and Professional Development (Adrienne Adan): The Committee revised the calendar, to provide more time for minigrant funds to be used. Proposals for minigrants are due at the end of the month. A question related to use of funds arose: Is it necessary to use the Travel Center? Adrienne Adan consulted with Jan Wildman who explained that since the library is an Administrative Unit, all travel must go through the Travel Center. So, the library cannot reimburse anyone who arranges travel without going through the Travel Center. Maureen Russell suggested that questions regarding use of the Travel Center be discussed with Alison Bunting.
     In view of the upcoming Lunch with LAUC, the Committee decided to postpone the Lunch with LAUC Research program until fall.
      
6. COMMITTEE CHAIRS: The Board identified prospective committee chairs for the 2002/2003 year.
   
   
7. EMERITUS STATUS: The Board discussed the requirements for Emeritus status and the steps needed. Adrienne Adan asked whether written criteria were available. Ellen Broidy reported that Pat Hawthorne is working on guidelines; Ellen Broidy will ask her about the status of the guidelines.
   
   
8. MEETING WITH ALISON BUNTING:
   Question: Is the library considered an academic unit or an administrative unit (in terms of use of the Travel Center)?
   Alison Bunting confirmed that since the library is an administrative unit, librarians seeking reimbursement must use UC Travel. She clarified that, in order to allow librarians to make the most of the LAUC funds, the library is absorbing the $30.00 fee charged by the Center. Alison Bunting noted that while individuals might be able to find lower fares outside UC Travel, applied over a lot of trips, the UC Travel fares are reasonable. In addition, the UC Travel tickets within California have certain advantages: flexibility to change the flight without penalty if an earlier flight is available. Also, if a librarian finds a better fare than that offered by UC Travel, then s/he can go back to the Center and they will ticket the better fare if at all possible. Ellen Broidy noted that many librarians choose to make their own travel arrangements and to use their LAUC allotment for registration or housing.
   
   
9. FALL MEMBERSHIP MEETING: LAUC Statewide will be held Dec. 5-6. Looking ahead to the fall, the Board discussed possible LAUC-LA Fall Membership dates. The first choice would be Nov. 21st; second choice would be Nov. 14th.
    
10. NEXT MEETING / ADJOURNMENT
    The meeting was adjourned at 2:25 p.m.
    
    The next meeting will be held Aug. 26, 2002 at 1:30 p.m.