Catalogers Group

January 10, 2002

Present: Caroline Miller, Gia Aivazian, Elie Chammou, Joan LoPear, Renee McBride, Nancy Norris, Janice Matthiesen, Louise Ratliff, Silvia Mariscal, Nelson Velasquez, Paul Priebe, Maria Salazar, Rita Stumps, Luiz Mendes, Robert Hanks, Iskandar Mansour, Shahnaz Yousefnejadian, Sharon Wiskoff, Laura Horwitz, Martik Martirossian, Valerie Bross, Angela Riggio, Jean Rashedi, Claudia Carcamo, Chamya Kincy, Jeff Sundquist, John Riemer (recorder)

I. Presentation on the new features & components in Office XP.

Without benefit of the correct software on the PC, Leslie McMichael pointed out some highlights and answered a number of questions, using her 28-page handout.

Backwards compatibility, e.g. needing to work on a document started at work via XP and then via Word97 at home, is not a problem.

You cannot minimize an open document. You can close it and then see it in the “task pane.” Alternatively, you can open multiple documents and use the Window pull-down menu to access one document at a time, effectively minimizing ones you don’t want to look at.

Within the task pane, the option “Search” will let you search very broadly—your whole computer if you want. “Reveal Formatting” is equivalent to the “reveal codes” option in WordPerfect. You cannot close down the task pane completely; you have to close it each time you open the application.

Leslie emphasized her willingness to help us when we encounter problems using XP software. We can reach her at x69774.

She will return to Catalogers Group Jan. 24, 2:00-3:30, for the demo that was not possible today.

II. Announcements

John reported three items from the Jan. 8 ACCM meeting:

The next window of opportunity for 1.1 server installation is this Saturday. Though DRA has found the problem and created a fix, that fix must be propagated to about 100 different places in the software. This means the Cat Client Testers are on call for some heavy-duty testing. JTTL and Call# searching will not be a part of this release, however. The snag with call# searching is that the primary part of the location is showing up in coded fashion (an eyesore for public services) and there is no fix available for it.

The Melvyl MARC extract program was revised to permit deletes to be accomplished. Until recently, deleted bib records and deletions of single holdings records (with no other O2 changes) were not causing the 005 date to be updated, and thus there was no trigger for the record to be sent to Melvyl as a delete to be processed in that file. We may have no solution to this problem until Melvyl migrates to the ExLibris platform.

Recently, LIS was able to correct problem with 11,000 SR records that are really serial titles living within monograph-format records. In Melvyl, there are separate monographic and serial files. Those SR records now appear in the serial file the way we’d like. The question now is how to delete the monograph version of the same records. There are no OCLC#s to go by, just our system number.

John also reported that recently YRL has stopped deleting MeSH from records for titles it is the first location to own. Biomed staff will reciprocate by no longer routinely deleting LCSH from new titles they catalog. Verification of the secondary set of subject headings is not expected of the cataloging centers lacking the expertise and time to do so.

Next meetings: Jan. 24, 2pm: XP Software overview (continued)

Jan. 31, 2:30pm ALA reports from Valerie, Angela, Janice, John

Both meetings will be in the West Media Classroom