On August 24, it was decided that approximately 6,500 serials would be migrated from the OPAC. In preparation, clean up needed to done on 1,800 records with no usable call number, 100 records with subfield coding errors in 856s, and records lacking e-coverage in 856 $3 or $z. (Biomed and SEL shared in the clean up, with Valerie editing an average of 100 titles per day.)

Migration of serials from the OPAC into ERDb was expected the week of September 24. The recent virus delayed this and David Yamamoto’s creating the public interface.

In early September, Andy Kohler "scraped" 6,119 titles (websites and databases from the CIRD pages); duplicates were eliminated based on title and URL. Music Library pages were completed this week. Clean-up involves examination of the 7 required elements:

Initial plans were for the first pass of monographic e-resource clean up to be done by the Cataloging Department (Chamya Kincy in Records Management, trained in ERDb by Angela Riggio). The advantage of our participation would have been adding Orion2 DBCNs to ERDb records to pave the way for overlay of better data in later phases. Instead, Angela Riggio became part of a team involved in ERDb training all campus libraries: SEL staff was trained on September 14; YRL Bibliographers September 17 and 18; Biomed September 20; and Arts and Music during the last week of September.

Upon reflection, the Bibs thought it would be better for YRL Cataloging not to be involved at this point, and they decided they would to do the first round of clean up themselves. This is beneficial for a number of reasons.

They are better situated for deciding on the need for keywords and narrative descriptions. They could judge whether all the resources on a given CIRD page warranted inclusion in ERDb. Up to now no one outside Cataloging has tested inputting Subject and Material Type descriptors. Bibs could be sources for suggestions for additions to the material type descriptor list. They need to judge how far to pursue repair of broken links. Consolidation of data on duplicate records onto a single record involves communication within that group. Selectors would be better judges how adequately ERDb can take the place of their static pages.

Issues raised in the migration of websites and databases:

Timetable for ERDb has shifted back a week, and there will be one week for information/input from staff to be gathered. A Catalogers Group meeting to collect staff input might be held in October.

From the cataloging perspective, John saw benefit in minimizing our direct involvement in ERDB cleanup, in favor of cataloging more e-resources in CORC.

Sara Layne proposed to ACC the use of the genre heading (1) for all DVDs (computer files), based on the existing genre headings for computer files (CD-ROMs (2) and e-resources (3)):

1. OCLC Bibliographic Record Notification service presently includes changes to 505 and to 856 ($u and $z) fields. [From research he and Jean did after the meeting, records furnished can either overlay/ replace of MARC record or serve as a notification for copy-and-paste work.]

(As pointed out by Valerie Bross, it would be nice if notification also included serial title changes. The scope is limited to notification about 856 fields: additions, changes, and deletions of URLs, as in CORC).